5-11-2020 Updates

Good Afternoon,

Hoping all of our HCS moms enjoyed a nice Mother’s Day weekend… on behalf of HCS, we thank you for all that you do and for sharing your incredible sons and daughters with us!  

I am reaching out today to share updates with you surrounding the following:

Phase 1 -  Continuity of Learning and EoY
Last week, I shared with you that given our extended closing through the remainder of the school year, HCS will attend to and engage in three phases of planning: Phase 1 - Continuity of Learning and EoY, Phase 2 - Summer School and Extended School Year Programming, and Phase 3 -  Launching the 2020-21 School Year.  At this time, I would like to share updates surrounding Phase 1 with you: 

  • Celebration of the Class of 2020
    • Interim Secondary Principal, Addie Klaehn, has assembled a Task Force composed of Senior Class Advisors, instructional and counseling staff members. This group pushed out the “Adopt a Senior” initiative and will continue to identify and plan for ways to celebrate our seniors.
  • Commencement 
    • The current Executive Order prohibits assembly / gathering of groups.
    • At this juncture, we want to be prepared to offer as close to a “traditional” commencement ceremony as possible, while adhering to executive order and CDC guidelines which may be in effect. 
    • Interim Secondary Principal, Addie Klaehn is working closely with her team to develop differing approaches for honoring our 2020 graduates, based on the status of reopening in our region as we get closer to the big day:
      • Approach 1: Traditional Commencement Ceremony in June(or later), ONLY IF ALL restrictions encumbered in “PAUSE” are lifted. 
      • Approach 2: Traditional Commencement Ceremony with MODIFICATIONS, if “PAUSE” restrictions surrounding gathering are lifted, but REOPENING GUIDELINES are in effect: social distancing, masking, sanitizing, hand washing. This plan would require consideration of and include provisions for the following:
        • Reducing density (fewer guests and spaced seating)
        • Social distancing at 6 feet apart during all facets of ceremony (entry and exit of building, seating, presentation of diplomas, etc)
        • Masking for all graduates, guests, and HCS staff members in attendance
      • Approach 3: Virtual Commencement Ceremony, ONLY IF ALL restrictions encumbered in “PAUSE” remain in effect (no gathering at all). 
    • Please know that we are committed to planning and creating the very best possible scenario for our Class of 2020 Seniors while upholding long standing HCS traditions that may be preserved despite COVID-19. As such, we will "pause" on finalizing a decision in effort to “buy time” towards securing the most traditional graduation possible for our students AND for their families. 

Student Pick Up of Personal Belongings

  • Families should plan on visiting HCS on one of the following two dates / times to collect personal belongings which may have been housed in desks or lockers:
    • Thursday, May 21 between 12:00 - 7:00
    • Friday, May 22 between 8:30 - 4:00
  • Building administrators are working with staff to “Bag and Tag” all items in classroom desks, student lockers, and PE lockers.
  • Bagged and tagged items will be available for pick up from the ES and HS Main Entrances on 5/21 and 5/22 (at times indicated above). 
  • Our approach to distribution of personal items will resemble our approach to distribution of instructional materials / devices. Items will be organized alphabetically by grade level for quick collection.
  • Note: Additional logistical information will be shared from Mrs. Klaehn and Mrs. Wright in the upcoming days.  

Parent Pick Up of Medications

  • Marybeth Tonkery will be communicating and coordinating directly with applicable families surrounding the pick up of any medications and/ or other health related items. More information will be forthcoming.

Student Return of Textbooks and Devices

  • The school calendar may be updated and reflect an earlier “last day” of distance learning for students. 
  • More information will be forthcoming as it becomes available.

Please Note: More information surrounding each phase of planning will be provided to faculty, staff, students and families as it becomes available.  Thank you in advance for your patience! 
 
Budget Adoption Timeline and Process

  • Per Executive Order, the below timeline will be utilized for 2020-21 Budget Adoption and scheduling of the Annual Meeting:
    • 5/6 BUDGET WORKSHOP
    • 5/11: Candidate nomination deadline and voter petitions
    • 5/12: Publication of legal notice #1
    • 5/12: Determination of duly nominated candidates for BOE seats
    • 5/12: Finalized ballot 
    • TUESDAY, 5/12 BOE MEETING - Budget Adoption 
    • 5/13 - 6/8:  Publication of legal notice #2  
    • 5/22: Property Tax Report card submitted to NYS
    • 5/26 - 6/9: Copies of budget available upon requests, budget posted on website
    • 5/27: BOE Meeting - Budget Hearing 
    • 6/9 Annual Meeting and Budget Vote
  • Note: The HCS website contains Annual Vote and BOE Election Information.

Additional Information on the Budget and BOE Election

  • Elections will be held Tuesday, June 9, 2020. The Annual Meeting for election of school board members and budget vote will take place remotely. Qualified voters will vote by absentee ballot. Ballots will be provided by HCS. If you have any questions or concerns about the Annual Meeting or Budget Vote, please call our District Clerk, Jennifer Green, at 585-229-4125 or send an email at Jennifer.Green@honeoye.org.
  • As interested, please plan on joining me and our Business Official, Mike Bastian, during one of two Budget Presentations scheduled for the HCS community on the following dates / times:
    • Tuesday, May 19: 6:00 - 7:00 (Google Meeting invite info to be shared Monday, 5/18 via email.)
    • Thursday, May 21: 4:00 - 5:00 (Google Meeting invite info to be shared Monday, 5/18 via email.)

Thank you for your partnership in the execution of distance learning during the extended closing due to COVID-19!  We recognize the inherent challenges faced by students, families and instructional staff. “We got this.” We will reach the other side of COVID-19. Hold on to hope.  

Warmest regards to you and yours,
Bridget Ashton

Elizabeth Bridget Ashton
Superintendent, Honeoye Central School District
8528 Main Street
Honeoye, New York 14471
Bridget.Ashton@honeoye.org
On Twitter: @EBridgetAshton