The content, organization, and terminology provided in the New York State Guide to School Emergency Response Planning aligns with the Federal Emergency Management Agency’s “Guide for Developing High-Quality School Emergency Operations Plans (2013)”. The organization of this guide supports two key practices being adopted in New York State. First, the Guide provides standardized language that is consistent with current national emergency response protocols. Secondly, consistent formatting aligns critical information necessary to improve rapid response to emergencies together in the following sections:
The Basic Plan standardizes language and provides a structured framework for school ERPs statewide. Individualized policies and procedures should be developed locally based on each school’s unique circumstances and resources. Tools to manage an emergency must include response procedures that are developed through threat assessments, safety audits, planning and training before an incident occurs. The New York State Guide to School Emergency Response Planning provides for the development of annexes to meet each school’s unique circumstances.
Building Level School Emergency Response Plan.
Table of Contents
THE BASIC PLAN.
Purpose and Situation Overview.
Concept of Operations.
Organization and Assignment of Responsibilities.
Direction, Control, and Coordination.
Information Collection, Analysis and Dissemination.
Training and Exercises.
Administration, Finance and Logistics.
Authorities and References.
Crime Scene Management.
Medical and Mental Health Emergency Annex.
Accounting for All Persons.
Continuity of Operations Plan (COOP).
THREAT AND HAZARD SPECIFIC ANNEXES.
Active Shooter Threat.
Insert Threat/Hazard Here.
Appendix A – Communications.
Appendix B – Incident Command System (ICS).
Appendix C – Emergency Response Teams.
Appendix D - Memoranda of Understanding (MOU).
Appendix E - Master Class Schedule.
Appendix F – Building/Grounds/Local Road Maps.
Appendix G – Student/Staff/Guest with Special Needs.
THE BASIC PLAN
Plan Development and Maintenance.
8 NYCRR Section 155.17 (b) and 155.17 (c)(11). - requires that each school shall have a Building Level School Safety Team that consists of representatives from the following groups: teacher, administrator, and parent organizations, school safety personnel and other school personnel, community members, local law enforcement officials, local ambulance or other emergency response agencies, and any other representatives the board of education, chancellor or other governing body deems appropriate.
The Building Level School Safety Team is responsible for the overall development, maintenance, and revision of the Emergency Response Plan (ERP) and for coordinating training and exercising the School ERP. Team members are expected to work closely together to make recommendations for revising and enhancing the plan.
The following table shall be completed with the names and titles of the Building Level School Safety Team members. The table may be expanded as needed to include all members.
Distribution of the Plan.
8 NYCRR Section 155.17 (e)(3). mandates that a copy of the ERP and any amendments shall be filed with the appropriate local law enforcement agency and with the New York State Police within thirty days of adoption.
Send Building Level Safety Plans to:
New York State Police.
Headquarters – Field Command.
Attention: Safe Schools NY.
1220 Washington Avenue, Building 22.
Albany, NY 12226.
Or by email to:
School ERPs are confidential and shall not be subject to disclosure under Article VI of the Public Officers Law or any other provision of law.
Record of Distribution.
Copies of the emergency response plan, including appendices and annexes are recommended to be distributed to your School Safety Team, local fire department, area law enforcement (including village, town, county and state police), local and county emergency management, the district superintendent and any other persons deemed appropriate by the School Safety Team.
Distribution of the ERP shall be recorded in the following table.
Plan Review and Updates.
8 NYCRR Section 155.17 (b). requires the School Safety Team to review its ERP annually and update it by July 1st as needed. Each update or change to the plan shall be recorded in the following table.
Threat and Hazard Type.
Landslides or mudslides
Explosions or accidental release of toxins from industrial plants
Accidental release of hazardous materials from within the school,such as gas leaks or laboratory spills
Hazardous materials releases from major highways or railroads
Radiological releases from nuclear power stations
Infectious diseases, such as pandemic influenza, extensively drug-resistant tuberculosis, Staphylococcus aureus, and meningitisContaminated food outbreaks, including Salmonella, botulism, and E. coliToxic materials present in school laboratories
Adversarial, Incidental, and Human-caused Threats
Criminal threats or actions
Domestic violence and abuse